B16 Miami

 
Page created: 10-Oct-2015, updated: 17-Oct-2015, 18-Mar-2016, 9-Apr-2016, 4-May-2016, 21-Jul-2016, 24-Jul-2016, 29-Jul-2016, 2-Aug-2016, 3-Aug-2016, 11-Aug-2016, 18-Aug-2016, 20-Aug-2016, 21-Aug-2016, 27-Aug-2016, 2-Sep-2016, 9-Sep-2016, 19-Sep-2016.

HFCC/ASBU B16 Coordination Conference

Conference Location: Miami, Florida, USA

Conference Hosts:  Broadcast Belgium and WRMI, with assistance from the National Association of Shortwave Broadcasters (NASB)

Conference Dates:  August 22-26, 2016

Hotel:  Hilton Miami Downtown Hotel.  

Costs for Delegates: In addition to the hotel accommodation room rate, each delegate must pay the HFCC Conference Fee of 100 US dollars (or 90 Euro) and the Hotel Conference Package Fee of 200 US dollars, as specified below.

Room Rate: US$109.00 per night, plus 13% local tax.  This rate is for accommodation only and does not include breakfast.

HFCC Conference Fee: US$100.00 or EUR 90.00 per person, payable in cash upon arrival

Hotel Conference Package Fee:  US$200.00 per person includes:

• Main meeting room rental
• Secretariat room rental
• Morning coffee break Monday-Friday
• Afternoon coffee break Monday-Thursday
• Wireless Internet in meeting rooms and guest rooms

The Hotel Conference Package Fee is payable at the conference registration desk upon arrival.  (It is not paid to the hotel directly.)

Hotel Check-in Time: 1600

Hotel Check-out Time: 1200

Hotel Reservation Deadline:  July 25, 2016. Reservations made after this date are subject to availability of rooms and at the current room rate.

Hotel Reservation Procedure: HFCC/ASBU/ABU-HFC delegates should make their hotel reservations directly with the Hilton Hotel no later than July 25, 2016 by using the link below.  Important Note: If you do not plan to stay at the Hilton Miami Downtown Hotel, you still need to pay the US$200 Hotel Conference Package Fee at the conference registration desk upon arrival.

• Hotel Reservation Form
• Letter of Invitation

Conference Registration Procedure:  At the time you make your hotel reservation (no later than July 25, 2016) please fill out

• The online HFCC/ASBU/ABU-HFC B16 registration form

Visa information:  Please inquire at your nearest US embassy or consulate about visa requirements for your nationality.  The HFCC Conference organizers can assist you with personal invitation letters and other visa requirements, but please begin these procedures as soon as possible in order to allow plenty of time for visa issuance.

Hilton Miami Downtown Hotel Address:  1601 Biscayne Boulevard, Miami, Florida 33132.  

Hilton Miami Downtown Hotel Website:   http://www.hiltonmiamidowntown.com

 
External Events:  There will be an optional overnight excursion to Okeechobee, Florida, leaving Miami after the conference ends on Friday afternoon and returning to Miami the next day.  

Frequently Asked Questions
 
1. Is the local tax included in the Hotel Conference Package Fee?
 
There is no local tax charged for the HFCC/ASBU registration fee or for the hotel conference package fee. So your total cost will be US$100/EUR90 for the HFCC registration fee and US$200 for the hotel conference package fee. Please note that the hotel room accommodation price is subject to an additional local tax of 13% per room per night.
 
2. Is lunch included in the Hotel Conference Package Fee?
 
No, lunch is not included in the hotel conference package fee.
 
3. How much is breakfast at the Hilton hotel?
 
Breakfast vouchers are available in the Hilton hotel for US$18 for continental breakfast or US$24 for full American breakfast (per person per day). These prices include all taxes and gratuities. In addition, we will have a small continental breakfast available in the main meeting room from 0800-0900 Monday-Friday, and this is included in the Hotel Conference Package Fee at no additional charge.
 
4. Are there other places to eat breakfast and lunch near the Hilton hotel?
 
Yes, there are several restaurants within walking distance of the Hilton hotel which serve breakfast, lunch and dinner, including two fast-food American-style restaurants which are located directly across the street from the hotel entrance.
 

ZIKA VIRUS UPDATE:  The Florida Department of Health has gathered enough information as part of its ongoing investigation into non-travel related cases of Zika in Miami-Dade and Broward counties to conclude that a high likelihood exists that four cases are the result of local transmission. At this time, the Department believes that active transmission of the Zika virus is occurring in one small area in Miami-Dade County, just north of downtown. While no mosquitoes trapped tested positive for the Zika virus, the Department believes these cases were likely transmitted through infected mosquitoes in this area. Only about 1 in 5 people infected with Zika virus are symptomatic. Zika fever is a mild illness. Severe disease requiring hospitalization is uncommon. Signs and symptoms of Zika fever may include: acute onset of low-grade fever, rash, joint pain, conjunctivitis (reddening of eye), body aches, headache, eye pain, and vomiting. Treatment is symptomatic since there is no specific treatment against the virus. Illness typically resolves within a week. The U.S. Center for Disease Control recommends that women who are pregnant or thinking of becoming pregnant postpone travel to areas with widespread Zika infection. Florida's small case cluster is NOT considered widespread transmission. Residents and visitors should use insect repellents when enjoying the Florida outdoors.

More Information:  The conference organizers have prepared an independent website with complete details about the conference, agenda, the hotel, transportation, dining, shopping, local attractions and the optional excursion to Okeechobee. Please visit this website at:  http://www.hfcc.miami